If you have been Invited to take part in this year's contest please read through the Terms & Conditions. Please continue to the entry form and enter as an invitee.
If you have not had a direct invite and have seen our competition via our promotion on Instagram or other partners, please enter as a wildcard.
NB our judges are unaware of the entry status of of each artist.
Main Entry Details:
(a) There is no restriction on the artist regarding age, training or nationality.
(b) All types of art, except for performance and or video are accepted for this competition.
(c) Artwork size must no more than 120cm x 120cm x 30cm for artworks to be hung on the wall, and no more than 150cm x 100cm x 100cm for sculptures.
(d) Total entry fee is just £35, two artworks must be submitted.
(e) One or both submissions may be selected by our judges.
The contest is open to promotion for wildcards entries via selected
press and associated partners. If you are unsure about any of the Terms and Conditions please contact us.
Terms and Conditions
Terms and Conditions
These Terms and Conditions relate to art contests and exhibitions which Galeria Moderna (The Organisers) intend to organise and from which an unspecified number of artworks will be exhibited at locations and times to be confirmed.
The contests are open to all living Artists with no restrictions on age, training or nationality.
By entering a contest the Artist accepts these terms and conditions as set out hereinafter and the entrant further accepts that the terms and conditions of this competition may be altered, amended, varied or otherwise modified by The Organisers at any time up to and including the final determination of the competition and that such alteration, amendment or variation may be made orally or in writing and at all times the terms and conditions are at the sole discretion of The Organisers.
The Artist must be the creator and owner of the submitted artworks and the work(s) submitted. The Artist must hold all property rights in the submitted artworks.
The Organisers take each submission and the information regarding it in good faith. The Organisers will not conduct any background checks unless we believe there are grounds for disqualification, or we have been alerted by an additional party.
In order to enter a contest, all Artists shall complete an online entry form and follow all directions therein. All images uploaded for the purposes of completing the entry process shall not be manipulated or otherwise artificially or digitally enhanced by the Artist or any third party.
By completing and submitting the digital entry form, the Artist accepts that if successful the original selected artwork(s) must be available in order to proceed and be delivered and displayed as part of the shortlist exhibition. Delivery dates will be provided to the Artists as soon as judging is completed and the final shortlist has been selected and confirmed.
By completing the digital entry form and by providing any further information to The Organisers in relation to the contest, the Artist warrants that all such information supplied is truthful, accurate, and not misleading or otherwise incomplete. Where it reasonably or justifiably appears to The Organisers, that the Artist is in breach of this warranty, or where The Organisers understands or apprehends there to be a risk that the Artist, has or will bring the competition or The Organisers into disrepute, The Organisers shall be entitled to take such steps as are necessary to conclude the Artist’s involvement in the competition forthwith.
Please note that we do not offer refunds for entries, unless The Organisers cannot accept the entry and that this is at The Organiser’s discretion.
The Organisers endeavour to take care of your artwork, but will not be liable for any loss or damage to any artworks physically submitted at any point, however caused, whether in transit to and from the exhibition, or during any period of storage, packing or unpacking, exhibition or in any period in which the artwork is in their or the third parties keeping.
It is therefore recommend that Artists take out their own reputable insurance to cover the artwork, especially while in transit and whilst at the third parties premises.
The Artist accepts that if selected as a winner then all artwork selected will be available for sale throughout the exhibition(s) and until the end of the exhibition and that The Organisers will take a commission of 20% of the total sale price.
The Organisers shall not be liable, under any circumstances for any tax the Artist may be due to pay following the sale of Artwork during the competition or exhibition to the UK government/HMRC.
The Organiser will take payment from the buyer of the artwork and will pay the Artist (minus the 20% commission on total sale price) within 30 days of the artwork being in possession of the buyer.
The Organisers are pleased to announce that the 20% commission collected from the sale of the winning artwork will be donated to our charities and beneficiary's as outlined in contest details.
Each winning artist will receive an award and be eligible to win no more than one other award from our patrons this includes the Mayors award where applicable and other select awards.
Artists are responsible for paying all travel costs and expenses incurred if they wish to attend the Exhibition or Preview and Awards event or any element thereof.
Artists will not receive a refund for submitting entries if they are not shortlisted.
Artists agree that as soon as they have submitted their artwork for the competition The Organisers may reproduce the Artists' work for purposes of marketing and promotion in various media, including websites, social media and on television, as well as and publications, catalogues, posters and postcards and may license, under these conditions to others only for the same purposes, and only in relation to the The Organisers art contests and exhibitions, or promotion of the Artist.
The Organisers also reserve the right to reproduce selected images for non–commercial purposes, for example within the contest website, indefinitely, photos taken during the exhibition by our team and can be used as as a public record.
Without prejudice to the within terms, The Organisers recognise that the copyright in all artworks created by the Artist remains with the Artist, however it is a necessary condition of entry, and by so entering, the Artist hereby agrees to grant all necessary rights licences, approvals and authorisations to The Organisers to include, inter alia, the Artist’s work in any footage recorded or captured during the competition and/or exhibition, including the right to use such images for the promotion of the competition, exhibiting the work publicly, referring to the work on digital platforms in the control of The Organisers and for the avoidance of doubt, the Artist hereby grants the company with a non-exclusive, worldwide, royalty free licence to use and publish such footage or materials obtained or others materials in electronic format for purposes connected solely with the competition. Where further consent is necessary from the Artist, it shall not be unreasonably withheld.
The Artist shall indemnify The Organisers against all liabilities, costs, expenses, damages and losses (including but not limited to any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by The Organisers arising out of or in connection with any breach of these terms by the Artist.
Artists agree to be placed on The Organiser's mailing lists for any information that we may send you and grant full permission in accordance with the General Data Protection Regulation. The Artist reserves the right to opt out of this at any time.
The Organisers and its affiliates, agents and representatives or service providers, are not responsible for incorrect or inaccurate transcription of entry information, or for any human error, technical malfunction, lost or delayed data transmission, omission, interruption, deletion, line failure or malfunction of computer equipment, software, the inability to access any website or online service or any other error, human or otherwise.
The websites usually operate in a 24 hour a day service. The Organisers shall not be liable if the website is unavailable in part or whole at any time (including 24 hours prior to the submission deadline). Access to the website may be suspended temporarily and without notice in the case of a system failure, maintenance, repair, or for reasons beyond The Organisers control.
The image(s) and the completed entry form(s) must be submitted online, using the entry form on the website and payment be made by the stated final deadline. Entries received late will be invalid unless the competition is extended for any reason, when entries received after then but before the new extended date will be valid.
The digital image of the artwork should be clear, high quality photograph which must not show any unnecessary or irrelevant content and must accurately portray the artwork.
Artwork accepted for the competition includes, but are not limited to, paintings, drawings, original prints, photography, sculptures, digitally produced artworks and mixed media constructions. Performance Art is not accepted in this competition, neither is video art, and any recordings of performances are not accepted.
Artwork with a copyright stamp or watermark on it will not be accepted.
Artwork (even if made of several pieces, e.g. diptychs/triptychs) must not exceed a total of 120cm x 120cm (including the frame) and must not project more than 30cm from the wall. If a sculpture, it can be up to 150cm height x 100cm x 100cm. Work that does not fit within these Conditions of Entry will not be admissible and will not be considered for any contest or exhibition.
The Organisers shall retain full and sole discretion over every question as to the admissibility or otherwise of any given work.
In the event any tampering or unauthorised intervention may have occurred, The Organisers reserves the right to void suspect entries at issue.
Artists are reminded that all work submitted must conform to all health and safety standards and regulations.
Artwork submitted for the competition and exhibition must be available for sale if shortlisted and the chosen artworks must be available for exhibiting and be delivered to our selected gallery on the required dates for the whole exhibition periods. Collection of Artwork within the exhibition period will only be allowed with the agreement of The Organisers. Artwork must be the same work previously submitted as a digital image and be available if selected for the exhibition(s), including the whole exhibition period.
Artwork submitted must be available for sale by The Organisers exclusively throughout the exhibition. The Artist's recommended sale price should be a sensible and fair market value (The Organisers can assist the Artist with valuations).
The Organisers reserve the right to deny admission to the competition, or withdraw any artwork from the competition or exhibition if for any reason the artwork, or any circumstances surrounding the display of the artwork, appears to The Organisers to expose it to risk of legal proceedings, reputational damage or other potential loss or if the artwork acts in any way detrimental to the brand of The Organisers.
The Artist will receive a confirmation email immediately after the online entry is complete. Payment will be accepted through PayPal and Stripe. The Organisers will not issue invoices for entry payments.
If there are any issues, please contact us by phone or via email specifying the email and full name you used in the entry form, along with full details of the issues. We will endeavour to respond within 5 working days.
Please note judging is completed digitally. It is therefore important that the photographs uploaded are of a high quality and as clear as possible. The panel of judges may change at anytime and will be detailed on website updates.
It is the sole responsibility of all Artists to arrange for their artwork to be collected from the exhibition at the end of the exhibition, during the dates specified by The Organiser (typically a two week period following the end of the exhibition), or they will be liable for a daily charge of £5 to cover third parties storage facilities. The Organiser will notify Artists of these dates before the start of the exhibition.
If work has been selected for the exhibition, the Artist gives permission to The Organisers (on a sole and exclusive basis) to offer the exhibited artworks for sale throughout the exhibition period through various channels through The Organiser's art dealing team (including both online and offline).
The Patron is an associated partner/third party and arrangements for a winning Artist of a Patrons prize must be conducted between the Patron and the Artist. Although The Organisers have no responsibility in producing the Patrons Prize, we will act as mediator in the unlikely event any issues should occur.
Definitions and interpretation
collectively all information that you submit to Galleria Moderna via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
Data Protection Laws:
any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
the General Data Protection Regulation (EU) 2016/679;
Galeria Moderna, we or us:
Galeria Moderna of , 124 City Road, London, EC1V 2NX;
UK and EU Cookie Law:
the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
User or you:
any third party that accesses the Website and is not either (i) employed by Galeria Moderna and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Galeria Moderna and accessing the Website in connection with the provision of such services; and
the website that you are currently using, galeria-moderna.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
the singular includes the plural and vice versa;
a reference to a person includes firms, companies, government entities, trusts and partnerships;
"including" is understood to mean "including without limitation";
reference to any statutory provision includes any modification or amendment of it;
4. For purposes of the applicable Data Protection Laws, Galeria Moderna is the "data controller". This means that Galeria Moderna determines the purposes for which, and the manner in which, your Data is processed.
5. We may collect the following Data, which includes personal Data, from you:
contact Information such as email addresses and telephone numbers;
title and description of artwork including price and website address;
How we collect Data
6. We collect Data in the following ways:
data is given to us by you; and
data is collected automatically.
Data that is given to us by you
7. Galeria Moderna will collect your Data in a number of ways, for example:
when you contact us through the Website, by telephone, post, e-mail or through any other means;
when you enter a competition or promotion through a social media channel;
when you make payments to us, through this Website or otherwise;
when you use our services;
Data that is collected automatically
8. To the extent that you access the Website, we will collect your Data automatically, for example:
we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".
Our use of Data
9. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
internal record keeping;
transmission by email of marketing materials that may be of interest to you;
to advertise and market the contests and exhibitions;
10. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).
11. For the delivery of direct marketing to you via e-mail, we'll need your consent, whether via an opt-in or soft-opt-in:
soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under "soft opt-in" consent, we will take your consent as given unless you opt-out.
for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we'll provide.
if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed "Your rights" below.
Who we share Data with?
12. We may share your Data with the following groups of people for the following reasons:
third party service providers who provide services to us which require the processing of personal data - to help third party service providers in receipt of any shared data to perform functions on our behalf to help ensure the website runs smoothly;
third party payment providers who process payments made over the Website - to enable third party payment providers to process user payments and refunds;
Keeping Data secure
13. We will use technical and organisational measures to safeguard your Data, for example:
access to your account is controlled by a password and a username that is unique to you.
we store your Data on secure servers.
14. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: email@example.com.
15. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
17. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
18. You have the following rights in relation to your Data:
Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information, we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.
Right to erase - the right to request that we delete or remove your Data from our systems.
Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.
Right to data portability - the right to request that we move, copy or transfer your Data.
Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.
19. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: firstname.lastname@example.org.
20. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
21. It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Links to other websites
Changes of business ownership and control
24. We may also disclose Data to a prospective purchaser of our business or any part of it.
25. In the above instances, we will take steps with the aim of ensuring your privacy is protected.
27. All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.
28. Before the Website places Cookies on your computer, you will be presented with a message bar requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling Galeria Moderna to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.
29. This Website may place the following Cookies:
Type of Cookie:
Strictly necessary cookies
These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
30. You can find a list of Cookies that we use in the Cookies Schedule.
31. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser.
32. You can choose to delete Cookies at any time; however you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalisation settings.
33. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
34. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
37. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
38. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
You may contact Galeria Moderna by email at email@example.com.
01 February 2020
Below is a list of the cookies that we use. We have tried to ensure this is complete and up to date, but if you think that we have missed a cookie or there is any discrepancy, please let us know.
Strictly necessary cookies:
We use the following strictly necessary cookies:
When viewing a mobile site (old mobile under m.domain.com) it will force the server to display the non-mobile version and avoid redirecting to the mobile site
Identifies logged in site members
We use the following functionality cookies:
Identifies unique visitors and tracks a visitor’s sessions on a site
Indicates how a site was rendered.
Identifies logged in site members
01 February 2020